Document Cleanup - AllMacs

What's Allmacs?

All Macs is not the latest sandwich offering from Ronald Mc-you-know-who...

BACK IN THE EARLY DAYS (1991) of desktop publishing with the PC , Technologies 'N Typography began using WordPerfect 5.1 macros to clean up various aspects of a manuscript. With each new occurrence of an item that could be programatically cleaned up, a new macro was written. Soon the list of macros that needed to be run on a manuscript was growing longer and longer. Eventually one macro was written to run all the other macros on the list, saving time for the entire TNT staff (both of them!). Today, this collection of macros--and their capabilities--have been transferred to Microsoft Word®, and are used daily by the growing number of TNT employees, along with many outside editors and publishers.

    TNT offers manuscript cleanup and coding services, for more information visit TNT on the web at http://www.tekntype.com/

Running AllMacs

AllMacs can be run at anytime throughout the editing process. The cleanup macros run via AllMacs use sophisticated routines to avoid making changes to any content that appears random. Several macros, such as ellipses, mark initials and els to 1, highlight any changes made to the document. By highlighting changes, modifications made through AllMacs can be found easily using the Find Highlighter utility. Once all of the highlighted regions are checked, the highlighter can be removed using the Remove all Highlighter utility.

Launching AllMacs

1. Open the AllMacs Dialog by clicking TNT Editorial > Utilities > AllMacs.



2. Select the cleanup macros you want to run by clicking the checkbox next to each item. Press Select All to run the most commonly needed cleanup macros, or click each item's checkbox individually.

Remove Extra Spaces - multiple spaces are reduced to one space. Spaces at the beginning of a line are changed to a tab (para indent) Remove Multiple Paras - multiple hard returns are reduced to a single hard return Remove Multiple Tabs - multiple tabs are reduced to a single tab; any stray tabs appearing in the middle of text are highlighted Remove Highlight - removes all highlight in a document Clean Para Marks - all formatting from paragraph marks and manual line breaks(shift enter) is removed; any spaces and tabs preceding a paragraph mark are also removed. Quotation Marks - single and double quotes are converted to curly quotes (nyuk nyuk!); quotes proceeding and following EM dashes are highlighted to easily verify they are going in the correct direction.      Leave '99 quote - no changes are made to year abbreviations (any year abbreviations will be highlighted for you to check). Punctuation - applies the previous characters font characteristics (bold, italic, underline, etc.) to trailing commas, periods, question marks, exclamation points, semicolons, colons and dashes. Mark "els" to 1 - while the "1" key has existed for many years now, some people still use the lower case L for the number one; any occurrence of a number beside a lower case el will be highlighted but not changed to a one--use the find highlighter method to find the els Mark Initials - single letters followed by periods--such as B.C., b.c.e., A.M., and H.G. Wells--are highlighted; each instance can now be checked using the find highlighter procedure and the decision to space the initials can be made. If the initials are to be spaced a non-break space should be used Page Numbers - replaces "p." or "pg.", a space, and a number (ie p. 24) with a "p.", a non-break space, and a number; the non-break space will keep the p. and the number together during typesetting EM-dashes - searches for two consecutive hyphens and changes the hyphens to a closed EM-dash; all EM-dashes in a TNTEdit document are closed up EN-dashes - searches for number, immediately followed by a hyphen and another number, and replaces the hyphen with an EN-dash; whenever AllMacs determines a change may be needed it will ask if you wish to make the change.



Click Yes to accept the change and No to move on to the next instance. Click Change All to change all further instances of #-# to EN dashes. Click Ignore All to skip the remaining instances.      Change ALL #-# to EN-Dash - turn this option on to skip prompting to change hyphens to EN-dashes. Fix Ellipses - fixes spacing between multiple periods and replaces the spaces with non-break spaces; all ellipses--including mathematical ellipses and 2 period ellipses--will be highlighted for review, however mathematical ellipses will not contain non-break spaces.

    Tip: Remember to use Remove Highlighter after Allmacsprep or Allmacs have completed and you have checked over your document! Change Italic to Underline - changes italic to underline; this macro is useful when editing on screen as it better shows the font change on the text. Change Underline to Italic - changes underline to italic. Change Underline to TNTUnderline - all single underline is changed to TNTUnderline Run ALLMACS on ALL open documents - AllMacs will be run on all open documents, including non TNTEdit documents

1. Click OK.

2. When AllMacs is completed the message ALLMacs Completed will appear in the Word status bar in the lower left corner of the Window.

7/29/03